Event planning can be a balancing act of budgets, details, and expectations.
The Complete Meeting Package (CMP) at Wingspread Retreat & Executive Conference Center takes that weight off your shoulders.
As Megan Bednar, Wingspread's National Sales Manager, puts it, “The CMP is a planner’s dream.”
This package consolidates the essentials—meals, guest rooms, meeting spaces, technology, and dedicated support—into one streamlined, per-person price, making it an all-in-one solution for meeting planners.
The Complete Meeting Package is thoughtfully structured to cover every essential detail, ensuring a seamless experience for both attendees and planners. Here's what it includes:
- Welcome Dinner - On their first evening, attendees are welcomed with a dinner, fostering a relaxed and engaged atmosphere.
- Guest Accommodations - Overnight rooms are provided so attendees have a comfortable, convenient space to recharge between sessions.
- Daily Meals and Refreshments - The package covers breakfast, lunch, and two daily break services, which include food and beverages. This way, every mealtime is accounted for, minimizing the usual logistical challenges around catering.
- Meeting Space and Technology - With a dedicated meeting space and essential AV tools, attendees and speakers can rely on a productive, distraction-free environment. The CMP includes basic technology like projectors and sound systems, meeting the fundamental needs of most groups.
- Dedicated Conference Attendant - A key feature of Wingspread’s CMP is the conference attendant, a staff member assigned solely to your group. They handle issues like adjusting the schedule or troubleshooting technology, ensuring that the meeting flows smoothly from start to finish.
Bednar explains, “Having someone on-site specifically assigned to your group is invaluable, whether it’s a connectivity issue or a timing adjustment for lunch.”
This extra layer of support gives planners peace of mind and allows them to focus on the meeting’s content rather than logistics.
Budgeting can be one of the most stressful aspects of planning an event. With line-item budgeting, costs can quickly add up and may exceed expectations. In contrast, the CMP rolls everything into one price per attendee.
Bednar explains, “There’s no line for breakfast charges, then an AM break charge, then a lunch service charge. It’s all in one, so you know exactly what it’s going to cost.”
The flexibility of CMP simplifies decision-making, as planners don’t have to compare costs for individual items or worry about last-minute changes affecting the budget. Instead, they can trust that everything—from meals to meeting room setup—has been pre-planned and included in the package. This consolidated approach enables planners to focus on choosing meal options and customizing the agenda without worrying about unplanned expenses.
The CMP simplifies budgeting and helps structure the entire event. Planners don’t need to worry about forgetting essentials like breakfast, lunch, or break services, as they’re all included in the CMP.
“We’re here to make life easy for you,” Bednar says. “The package already lays out an agenda, making sure you have everything you need without needing to micromanage.”
Another crucial benefit is how the CMP factors in essential equipment needs. Audio-visual tools and technology that are often overlooked or added as afterthoughts are accounted for, ensuring smooth presentations and a more engaging attendee experience. With all these elements seamlessly coordinated, planners have one less layer of logistics to manage, freeing them up to focus on the event.
One of Bednar’s favorite aspects of the CMP is its impact on the planner’s own experience.
She recalls receiving feedback from planners who appreciated being able to actively participate in the event rather than juggling logistical concerns.
“The comment I continue to hear is that the planner was able to participate in the meetings more than they ever have before,” Bednar shares.
The CMP allows planners to immerse themselves in the meeting content without worrying about whether the food and beverage team is on schedule or if the AV setup will work as expected.
The assigned conference attendant becomes the eyes and ears, overseeing every aspect of the event from start to finish. This level of support enables planners to be present and engaged, adding greater value to the meeting and the attendees’ experience.
The Complete Meeting Package at Wingspread Retreat & Executive Conference Center offers a thoughtfully designed, hassle-free option for planners looking to deliver a memorable, well-organized event. By consolidating every essential aspect of a meeting into a single, predictable price, the CMP brings clarity, simplicity, and confidence to the planning process.
For event organizers seeking a streamlined, professional experience that allows them to focus on the gathering's purpose rather than its logistics, the CMP at Wingspread provides the solution. The benefits of a seamless, fully supported experience make it clear why Wingspread’s Complete Meeting Package is a planner’s dream come true.
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