Planning a successful meeting or event requires careful coordination of numerous details—from securing venues and arranging catering to managing AV needs and lodging. For many planners, this complexity can be overwhelming.
Wingspread offers a solution with its Complete Meeting Package, an all-inclusive option that simplifies the process and ensures a seamless event.
We recently chatted with Heather Roose, Director of Sales, for her insights into what a Complete Meeting Package is, who it’s best for, and how to get the most out of it.
Let’s see what she has to say.
"It’s like going on a cruise," says Heather Roose, Sales Manager. "Everything is paid for upfront, so when you arrive, there are no surprises—just a seamless event."
In short, a Complete Meeting Package covers it all: the essentials, including AV equipment, room rentals, meals, guest rooms, and access to amenities like the hotel’s weight room. This approach makes budgeting easier and streamlines the logistics for event planners.
Heather highlights the flexibility of this package: "You don’t have to worry about piecing everything together. It's a set process, which makes it less challenging for planners."
For groups that prefer customization, Wingspread’s package allows for tailored experiences. "It’s not just about fitting into a mold," Heather explains. "We can adjust break times, menus, and even activities to suit the group's specific needs."
This package is particularly well-suited for groups that prioritize efficiency and budget control.
"It’s perfect for those who need to stick to a budget but still want a memorable experience," says Heather. By paying for everything upfront, groups can avoid unexpected expenses and stay focused on their event goals.
However, there might be better fits for some groups.
"If your group wants to explore the local area and add external activities, this package might not be as beneficial," Heather notes. More flexible options may be better suited for those seeking an offsite adventure or incentive trip.
Wingspread designed the Complete Meeting Package to cater to diverse needs, including dietary preferences. Heather shares a success story of a recent group that benefited from the package's flexibility.
"We had a variety of dietary preferences to accommodate, and because we weren’t restricted by a set menu, we were able to create a customized dining experience that pleased everyone," she recalls. "It made the event more enjoyable for the guests, and the planner didn’t have to stress over the details."
For planners seeking a streamlined approach to meeting and event planning, Wingspread’s Complete Meeting Package offers a comprehensive solution that eliminates the stress of coordinating multiple details.
Planners can focus on creating memorable experiences for their attendees from AV to meals because they cover everything. As Heather puts it, "With this package, you can walk in knowing everything is taken care of. All that’s left is to enjoy the event."
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